Review automation
A personalized review request fires the moment a job is marked complete — more 5-star reviews, zero staff effort.
Service · Operations automationWork that happens
Work that happens
without you.
End-to-end workflows that move data between the tools you already use — without anyone copy-pasting or babysitting it.
The problem
The hidden cost of manual work
Most businesses don't need more software. They need the software they have to talk to each other. We build the automations that connect your stack and run the repetitive work — quietly, every day, without supervision.
01
Staff copy-paste the same data between four tools, every single day.
02
Follow-ups, reviews, and reminders depend on someone remembering.
03
Quotes and leads go cold because nobody chased them in time.
04
The owner is the backup system for every process that breaks.
What's included · 06
What we build.
Missed-call text-back
Every missed call triggers an instant SMS — turning dead-end voicemail into a live conversation in seconds.
Quote follow-up sequences
Idle quotes get chased on a smart schedule until they close, die, or escalate to the owner.
Appointment reminders
Multi-channel reminder sequences with reschedule links — fewer no-shows, fewer last-minute cancellations.
Lead generation pipeline
Scrape, enrich, AI-qualify, and drop targeted leads into your CRM — a lead engine that runs without a VA.
Project kickoff automation
One closed deal spins up the portal, docs, billing, and welcome email — onboarding in minutes, not hours.
How it works
Anatomy of an automation
01
Trigger
An event in your stack starts the flow.
02
Enrich
Pull and combine data from every source.
03
Decide
Rules and AI route the right next step.
04
Act
Update tools, send messages, create records.
05
Notify
The owner sees only what needs a human.
Built with
The stack.
Proven, boring-where-it-counts technology — chosen so the system is still maintainable years from now.
n8nWebhooksREST APIsSchedulingState trackingOpenAI
Proof · shipped & live
Suarez Forestry
Forestry & land servicesLive operations platform on an ongoing retainer covering maintenance, new features, and AI-assisted dispatch.
Visit live site ↗The Directorate
AI agency / Done-for-you systemsContinuous-delivery retainer — new automations, fixes, and integrations shipped on a steady cadence.
Visit live site ↗Automation
Let's scope it together.
Every automation we ship is one recurring task your team never touches again — and one less thing that breaks when someone is out.
Book a discovery call →